HR Specialist

The Florence Crittenton Agency is currently seeking a full-time HR Specialist, to support the Human Resources Director in Human Resources functions.

Job Summary:

The Human Resources Specialist is responsible for performing a variety of routine human resources clerical duties; prepares new hire documentation; performs new employee orientation; processes required personnel file areas; issues, receives and distributes mail and correspondence; gathers data and compiles various reports for management; photocopies materials; maintains files; orders supplies; answers the telephone and assists with employee questions or inquiries; and promotes and maintains good employee relations. A significant portion of this position includes accurate tracking of audit information, and providing training in designated areas.

Essential Functions:

1. Collects all necessary information for approved candidate(s).
2. Initiates required paperwork for new hires.
3. Assists in conducting orientation with new hires, and facilitates in training process(es), to ensure adequate training for staff is kept up-to-date within regulations and requirements.
4. Conducts in-depth background and reference checks on potential employees, independent contractors, volunteers, in accordance with specific guidelines mandated by regulatory agencies and Agency protocol.
5. Schedules and/or may participate in non-exempt/hourly interviews, as directed, and contacts candidates to facilitate the interviewing process for the human resources department, and in coordination with other departments involved in the process.
6. Communicates with other employees, departments, administrators, applicants, etc., as directed, to ensure adequate delivery of services.
7. Assists in coordinating with the employment process (i.e. processing applications, inputting data, analyzing transcripts, audit required documentation/information, references, announcements of vacancies, etc.).
8. Sets up new employee files, monitors for completion of all required documentation, and files all related documentation in a timely manner.
9. Maintains manual and electronic documents, files, and records (i.e. personnel records, employee lists, etc.) providing accurate information in assisting with operational effectiveness.
10. Updates/logs training in the system, as needed, to ensure training is tracked and staff are completing necessary areas of training.
11. Processes documents, data, and materials (i.e. ADP entry) for the purpose of recording/disseminating information to appropriate parties and inputting data.
12. Maintains and updates log(s) of employee performance evaluations due and various licensure expirations; follows up with appropriate staff monthly regarding renewals and due dates.
13. Responsible for conducting training in areas needed, (i.e. First Aid/CPR, TCI, PREA, etc.).
14. Assists Director of HR with various clerical and other functions; provides necessary assistance in HR Director’s absence.
15. Maintains confidentiality in all matters relating to residents, applicants, and employees.
16. Attends meetings, as requested, to facilitate in operational effectiveness and support the departmental objectives.
17. Performs other duties as assigned.

Qualifications:

1. Bachelor’s of Human Resources Management, Business, or other related degree, preferred. High School diploma with some college in a related area, as a minimum requirement.
2. Solid knowledge of office functions and procedures, including moderate proficiency in MS Word, Excel and Outlook.
3. Some work experience in the Human Resources field preferable.
4. Ability to independently follow up on and follow through with projects in a timely manner.
5. Self-motivated, with a strong sense of organization and the ability to work independently.
6. Capable of handling multiple priorities.
7. Strong ability to maintain confidentiality of information.

Physical Requirements

• Ability to work in sedentary position for extended periods
• Keen hearing and visual capabilities
• Good command of English language and general communications skills
• Ability to apply keyboarding skills for extended periods
• Able to lift up to 40 pounds, and meet training standards for instruction.

Benefits:

The Florence Crittenton Agency offers an excellent benefits package for eligible employees, including: Medical, Dental, Vision, Agency paid Life Insurance and Long-Term Disability Insurance, other electives, including Short-Term Disability Insurance, Accident Insurance, Additional Voluntary Life for Self and Family.

Benefits also include, Retirement with Agency matching component, Paid Vacation/Sick Leave/Holidays, Tuition Reimbursement, Wellness Center Membership Monthly Reimbursement, Employee Discounts, and Longevity Pay.
 

Candidates must successfully pass an extensive pre-employment background check, including fingerprinting, TB test & drug screening.

The Florence Crittenton Agency is an Equal Opportunity Employer, and is a Tobacco and Drug-Free Workplace.